Oct 15, 2010

How to configure Gmail with Lotus Notes V6.5

As we know that Gmail can be configured in many mail clients such as Outlook Express, Microsoft Outlook, Apple Mail, Thunderbird, Windows Mail, Entourage, Eudora, Foxmail, Mozilla, Netscape Mail, SnapperMail, The Bat, iPhone etc. You will find all the instructions how to configure the Gmail in these mail clients but I am sure that you will not find configuration with one of the best and oldest mailing platform, Lotus Notes. So, let me tell you the step by step procedure to configure Gmail with Lotus Notes. You just need to follow the following steps:

Settings in Gmail
  • Open your Gmail with your username and password.
  • Click on "Settings" at the right top.
  • Click on "Forwarding and POP/IMAP" tab.
  • In "POP download" section, click on "Enable POP for all mail".
  • In "When messages accessed with POP" option, select "Keep Gmail's copy in the inbox".
  • Similarly you can enable IMAP.
  • Now click on "Save changes". You have don with Gmail.
Settings in Lotus Notes
  • Open Lotus Notes with your username and password. For this you need not to connect with your Domino Server since everything you need to do in your "Local Server".
  • Make a new database for your Gmail account by following steps:
    • Click on File -> Database -> New.
    • Select Server as "Local Server".
    • Give Title as "Gmail". You can give any other title as per your convenience.
    • File name will automatically be "Gmail.nsf". You can also change it as per your convenience.
    • Now go to downwards and choose "Mail (R6)" (mail6.ntf).
    • Click "OK". You new mail database will be created and show in your workspace.
  • Now open your "Local Address Book" from left side bookmark panel. 
  • Now you have to make a new location for your Gmail account by following steps:
    • Click on New -> Location
    • In "Basics" tab, choose the following:
      • Location type: Local Area Network.
      • Location name: It could be anything (say Gmail).
      • Internet mail address: Your email id (say nilabhverma@gmail.com).
      • Leave rest fields as it is.
    • In "Server" tab, choose the following:
      • Home/mail server: pop.gmail.com.
      • Leave rest fields as blank.
    • In "Ports" tab, select all ports (TCPIP, LAN0, COM1).
    • In "Mail" tab, choose the following:
      • Mail file location: Local.
      • Mail file: Name of your mail file (here Gmail.nsf).
      • Internet domain for Notes addresses when connecting directly to the internet: gmail.com.
      • Mail addressing: Local only.
      • Send outgoing mail: Directly to internet.
      • Leave rest fields as it is.
    • Click on "Save & Close".
  • Now you have to make two accounts for sending (SMTP) and receiving (POP) mails from local address book itself. Make incoming account (POP) by following steps: 
    • Click on New -> Account
    • In "Basics" tab, choose the follwoing:
      • Account name: It could be anything (say Incoming Gmail).
      • Account server name: pop.gmail.com.
      • Login name: Your Gmail's login name (say nilabhverma).
      • Password: Your Gmail's Password.
      • Protocol: POP.
      • SSL: Enable.
      • Only from location(s): Select the location your have created earlier (here Gmail).
    • In "Protocol Configuration" tab, choose Leave mail on server: Yes.
    • In "Advanced" tab, choose the follwoing:
      • Port No: 995.
      • Accept SSL sites certificates: Yes.
      • Accept expired SSL certificates: Yes.
      • Send SSL certificates when asked (outbound connections only): No.
      • Verify account server name with remote server's certificate: Disabled.
      • SSL protocol version: V3.0 with V2.0 handshake. 
    • Click "Save & Close".
  • Now you have to make another account for outgoing (SMTP) by following steps:
    • Click on New -> Account
    • In "Basics" tab, choose the follwoing:
      • Account name: It could be anything (say Outgoing Gmail).
      • Account server name: smtp.gmail.com.
      • Login name: Your Gmail's login name (say nilabhverma).
      • Password: Your Gmail's Password.
      • Protocol: SMTP.
      • SSL: Enable.
      • Only from location(s): Select the location your have created earlier (here Gmail).
    • In "Advanced" tab, choose the follwoing:
      • Port No: 465.
      • Accept SSL sites certificates: Yes.
      • Accept expired SSL certificates: Yes.
      • Send SSL certificates when asked (outbound connections only): No.
      • Verify account server name with remote server's certificate: Disabled.
      • SSL protocol version: V3.0 with V2.0 handshake. 
    • Click "Save & Close".
  • Now open you Gmail's mailbox (Gmail.nsf).
  • Change your location to "Gmail" from bottom right drop down menu.
  • Click on File -> Replication -> Replicate.
  • Select "Replication via background replicator" and then click "OK".
  • That's it. You will receive and send all mails from your Lotus Notes client.